ISTEC LIBRARY LINKAGES
REPORT FOR 1996/97
GENERAL ASSEMBLY
LIMA, PERÚ
NOVEMBER 17 - 21, 1997

TO: ISTEC Board of Directors November 14, 1997

FROM: Harry LLull, Director Library Linkages Program UNM-Digital Library Linkages

Re: ISTEC Library Linkages Report For 1996/97

Attached is the 1996/97 Library Linkages Report. Within the report you will find the following items in this order:

On behalf of all of us who have worked on the ISTEC Library Linkages Program beginning in April 1994, I want to thank you for your continued support and the privilege of working with such a dynamic organization and program.

Sincerely,

Harry Llull

THE WORK OF LIBRARY LINKAGES

From UNM, we have delivered 1,478 articles during the 12 month period of October 1996 to September 1997. For these 1,478 requests, we actually sent 15,588 single pages using Ariel and the network. This number is a larger number then the 1,341 requests sent over the previous 30 months From April 1994, when the project began with UNICAMP, to September 1996.

These 1,478 documents represent a minimum of $30,000 worth of information sent from UNM to:

The $30,000 value does not take into consideration the fact that we are now delivering most requests on the same day or within three days. We also have no restrictions on number of pages in a request.

These figures are only what UNM has delivered. Brasil-LigDoc, under the direction of Bel Santoro of UNICAMP,- has a very active program of delivering articles among all five sites within Brasil and also to Argentina. Bel will be reporting those numbers. We expect to see much more sharing of information among all members and between more countries.

This year, UNM has expanded the resources from which we deliver. We now deliver from :

On the Home Page, there are pointers to articles about the project. One article is from 1995 and is titled "Building an Information infrastructure With Latin America: the ISTEC Library Linkages Programs". This paper was given at an internet conference in Lima, Perú, and is in English. A 1996 article in Spanish that appeared in Diálogo and published from the Universidad de Granada, Spain, you can also find on our Home Page. There is a pointer to the MercoSul Conference that was held at UNICAMP, Brasil, on October 7,8, and 9, 1997. We have pages which list all Digital Library Linkages sites and their coordinators. This information will give you a good background on where the project has come from and its most current status.

NUMBER OF REQUESTS DELIVERED FROM UNM OCTOBER 1996 - SEPTEMBER 1997

UniCamp PUCRS SanCat SaoPaul SaoCarl LaPlata LosAnd Javerian PucPerú Uruguay Granada Vigo Totals

October 35 0 0 28 0 1 7 0 30 11 0 November 20 0 0 3 0 2 7 0 4 0 0 December 16 11 4 10 4 17 4 0 14 0 0 January 16 1 7 5 11 0 3 0 9 6 0 February 3 1 4 3 9 16 15 2 6 6 0 0 65 March 10 2 10 7 10 42 14 0 2 0 0 April 40 2 36 5 23 10 22 0 14 0 0 May 45 6 21 16 16 20 60 30 0 0 June 58 1 10 12 11 53 230 13 8 0 July 40 24 4 34 300 0 2 1 August 50 17 34 9 6 24 29 0 9 0 0 0 178 September 37 20 33 21 5 17 39 O 15 4 1

Totals 370 70 183 128 99 236 199 2 146 37 2 Average 30.833 5.8333 15.25 10.667 8.25 19.667 16.58 0.167 12.167 3.0833 0.1667 0.5 16

NUMBER OF PAGES SENT FROM UNM OCTOBER 1996 - SEPTEMBER 1997 Unicam PUCRS SanCat SaoPaul SaoCarl LaPlata LosAnd Javerian PucPerú Uruguay Granad Vigo Totals Average October 36 O O 280 0 10 70 0 300 110 O 60 866 72.17 Novem 20 0 0 300 20 70 0 40 0 0 Decem 16 110 40 170 40 170 40 0 140 0 0 January 162 13 82 35 106 0 52 0 83 46 0 Feb. 17 5 31 38 91 320 121 16 37 32 0 March 158 29 134 41 98 294 257 0 16 0 0 Apr. 513 17 249 147 197 104 451 0 538 0 0 May 427 102 147 176 131 304 109 0 357 0 0 June 484 6 79 150 180 480 177 0 129 136 0 July 618 82 197 100 33 364 308 0 0 40 17 August 449 154 295 76 48 541 296 0 244 0 0 Septem 384 194 257 177 68 147 387 0 168 40 28 0 1850 154.17

Totals 3284 712 1511 1420 992 2754 2338 16 2052 404 45 60 Average 273.67 59.333 125.92 118.3 082.67 229.5 194.83 1.3333 171 33.667 3.75 5

15588 1299 Total&AVG

1299 108.25 Total&AVG

Linkages in January 1997, after Tony Fortes left the project. Juan Rojas is the daily supervisor of the project, sends out the SALALM messages, compiles statistics, and works closely with me on all aspects of the project. Rebeka Sánchez joined the project in August, 1997, assisting Juan Rojas in the collecting, scanning, and sending of requests. Juan Rojas and Rebekah Sánchez are the people who have responded to the 1,478 requests received at UNM.

The ISTEC Library Linkages Project does receive some assistance on an as needed basis from the ISTEC UNM Executive Office and UNM Latin American Institute. Our primary help in this area comes from Juan Fidel Larrañaga in his role as the UNM ISTEC Systems person. Juan Fidel Larrañaga updates our home page, purchases and installs equipment and software. With this year's expansion, Juan Fidel Larrañaga's help in getting more equipment and creating new web pages for us is very much appreciated.

THE PEOPLE WORKING WITH LIBRARY LINKAGES

The people who work on the Library Linkages Programs are the ones who deserve all the credit for its success. Throughout ISTEC member universities, we have librarians, staff, students and ISTEC representatives dedicating time to serve ISTEC and their universities. From our home page there is a pointer to all of the coordinators of Digital Library Linkages sites both active sites and pilot sites. In total, Library Linkages has from 50 to 75 people working in some capacity on the project at all of the following ISTEC universities:
UNLP, Argentina
UPSA, Bolivia
UNICAMP, Brasil
USPSP, Brasil
USPSC, Brasil
UFSC, Brasil
PUCRS, Brasil
U. Andes, Colombia
Javeriana, Colombia
UCR, Costa Rica
UTE, Ecuador
EPN, Ecuador
UAM, México
UAEM, México
PUC, Perú
Granada, Spain
Vigo, Spain
UNM, United States
UR, Uruguay
USB, Venezuela

Recently at the MercoSul ISTEC Digital Library Linkages Workshop held at UNICAMP in Campinas, Brasil, many of us got to meet all of the UNICAMP people who work with Library Linkages. Bel Santoro and her staff organized an excellent conference which was very productive for the 9 active Digital Library Linkages members which attended. Bel Santoro has taken on Digital Library Linkages responsibilities within Brasil as Director of Ligdoc and provides Digital Library Linkages training and compiles statistics for the project in Brasil. Marco Galdos of PUC, Perú, has also taken on more responsibilities for Library Linkages and will be doing training in Bolivia in January 1998.

In addition to being Director of Library Linkages Program for ISTEC, I am also the UNM-Digital Library Linkages coordinator. At UNM, I now have two student assistants working on the project. Juan Routon Rojas joined Library Linkages in January 1997, after Tony Fortes left the project. Juan Rojas is the daily supervisor of the project, sends out the SALALM messages, compiles statistics, and works closely with me on all aspects of the project. Rebekah Sánchez joined the project in August, 1997, assisting Juan Rojas in the collecting, scanning, and sending of requests. Juan Rojas and Rebekah Sánchez are the people who a have responded to the 1,478 requests received at UNM.

The ISTEC Library Linkages Project does receive some assistance on an as needed basis from the ISTEC UNM Executive Office and UNM Latin American Institute. Our primary help in this area comes from Juan Fidel Larrañaga in his role as the UNM ISTEC Systems person. Juan Fidel Larrañaga updates our home page, purchases and installs equipment and software. With this year's expansion, Juan Fidel Larranaga's help in getting more equipment and creating new web pages for us is very much appreciated.

FUNDING FOR LIBRARY LINKAGES

When Library Linkages was initiated at UNICAMP, Campinas, Sao Paulo, Brasil in April 1994, Bob Bloedon of Nortel was visiting UNICAMP and immediately showed an interest in the Library Linkages Project. He clearly understood the impact the project could have on Latin American U. universities if the project were successful. In September of 1994, Nortel funded the Library Linkages Project $15,000. The Nortel money funded the project through its pilot stage, first phase, and into its second phase. The money has been used to buy equipment, as matching funds for the Ariel software, and other needs of the project. All of us who work on the ISTEC Library Linkages Project owe a great debt to Nortel for believing in our vision and help making it a reality. Mil Gracias, Muito Obrigado, and Many Thanks!

Library Solutions Press also believed in us and gave me 125 copies of their first edition of Crossing the Internet Threshold: an Instructional Handbook. This book became an important aspect of my training and copies have been distributed to over 20 universities in Latin America and Spain.

During 1997, we used the last of the Nortel money and $12,000 that was allocated by the ISTEC Board of Directors. These monies were used to add a second Ariel station at UNM due to the increase in requests and to begin fully funding the two students that work on the project.

Then this summer, due to the efforts of Marisa de Giusti of UNLP, Argentina, and working with UNLP administrators who like Nortel understood the vision and impact of Library Linkages, a special Convenio was signed between UNLP and UNM to provide Library Linkages $15,000 for 1997/98 for a higher level and priority of service to UNLP.

With this support, Library Linkages is now generating its own funding and receives no funding from the UNM Executive Office. The cost of the project is now covered by the following groups:

UNM General Library--Space for the Project and Harry LLull's work on the project.

U.S. Government--Our two student assistants are under a special government program which pays 75% of their salaries: Juan Rojas and Rebekah Sánchez.

ISTEC Executive Board--1997 allocation from dues of $12,000

UNLP-UNM Convenio--1997/98 allocation of $15,000

Some administrative and web master support does come from the ISTEC UNM Executive Office and Latin American & Iberian Institute in the form of budgetary accounting, equipment and software installation, and maintaining the ISTEC Library Linkages Home Pages

I stated that the value of the information UNM sent over the last year to other ISTEC members was $30,000. This is based on the fact that through an information broker, one would pay a minimum $20 per request with surcharges for more then 10 pages a request. Because our project is only delivering to other universities, we follow the copyright rules for non-profit research organizations which allow us to send a certain number of articles by title with no copyright fee. In addition, ISTEC Library Linkages is now delivering same day to within 3 days, and most information brokers do not do that for international customers.

Therefore, the Library Linkages Project since April 1994 has delivered approximately $58,000 worth of information to other ISTEC members just from UNM. This figure will be much higher when we calculate the amount of documents being delivered among the Brazilian LigDoc sites, including 1. UNLP, Argentina. The economic impact is very real. Bel Santoro of UNICAMP reported at the MercoSul Conference, that UNM-Digital Library Linkages has become her major international supplier replacing the British Lending Library which acts as an international information broker. Bel Santoro also reported that the 5 ISTEC-Ligdoc sites are becoming one of the major suppliers to each other within Brasil. Finally, the Universidade Federal de Santa Catarina reported at the MercoSul Conference that they received one request within 20 minutes of sending the request to UNM-Digital Library Linkages. Now that ISTEC Library Linkages is self-supporting through these grants from Nortel, ISTEC Board of Directors, UNLP-Argentina and other sources, the future and any growth in the project will have to come through the continued support of these groups.

HOW ISTEC Board of Directors ALLOCATION WAS USED

Equipment: Library Linkages UNM expanded to a second Ariel station with a scanner and the newest version of Ariel. The old scanner also had to be fixed. A copy of the Ariel software was purchased for Costa Rica.

Student Workers: Library Linkages began paying for its own student workers. Because so many of our sites are in the southern hemisphere, we needed a full-time student throughout the US summer. During the fall and spring we have two part-time students.

Memberships: ISTEC and Library Linkages became a sponsoring, consortium member of SALALM, Seminar on the Acquisitions of Latin American Library Materials. All ISTEC Library Linkages sites receive regular electronic communications from SALALM. Becoming a member of SALALM makes ISTEC more visible and will help in obtaining grants for Library Linkages.

Supplies: ISTEC Library Linkages is now paying for all of its supplies which previously were covered by ISTEC and the UNM General Library.

Travel: ISTEC Library Linkages now pays for travel to the ISTEC General Assembly, to conferences when ISTEC Library Linkages presentations are being given, and for Library Linkages training when necessary.

BUDGET REQUEST TO THE ISTEC Board of Directors FOR

LIBRARY LINKAGES 1998

STUDENT WORKERS: $18,000 $4,500
If we continue to have workstudy students, the cost will be $3,000 for the year. If we do not, and UNM right now is overspent on workstudy allocation, it will cost $12,000.

COPY CENTER SERVICES: 500 500
This cost use to be covered by the UNM General Library. At times, we have to photocopy articles before we scan and send instead of scanning directly from the book or volume.

SUPPLIES: 500 500
This cost use to be covered by the UNM General Library. This money goes for office supplies.

EQUIPMENT: 5,000 5,000
Because of the increasing interest in borrowing materials from the UNM Health Sciences Center Library, we need to set up an Ariel workstation in that library.

MEMBERSHIPS: 1,000 1,000
SALALM (Seminar on the Acquisitions of Latin American Library Materials)
IATUL (International Association of Technological University Libraries)

TRAVEL:
This money will be used to help support sending ISTEC Librarians to the ISTEC General Assembly and to international conferences when asked to give a presentation about ISTEC and Library Linkages.

TOTAL: $21,500 $12,500

The $21,500 figure is needed if we have to pay 100% of the salaries of student workers.

The $12,500 figure is needed if we have workstudy students and we pay 25% of the salary and the US government through UNM pays 75% of the salary.

Submitted by: Harry LLull, Director Library Linkages November 12, 1997

LIBRARY LINKAGES INTERNATIONAL ORGANIZATIONAL ACTIVITIES

I Recently a professor from the UNM Medical School who does research in Africa contacted me. A librarian in Nigeria, Africa, where this professor does research visits, had heard of the ISTEC Library Linkages Programs and had contacted the professor for more information. In addition to providing library services through Digital Library Linkages, we have also been writing papers and giving presentations about ISTEC and Library Linkages at international conferences. Bel Santoro of UNICAMP and Harry LLull of UNM have both given presentations at the 8th Seminario Nacional de Bibliotecas Universitarias held at UNICAMP in 1994 and the 9th Seminario Nacional de Bibliotecas Universitarias held in Curitiba, Brasil in 1996. Bel and Harry collaborated on another presentation for#9;the International Association of Technological University Libraries (IATUL) at a meeting held in Irvine, California, in June 1996. Harry gave a presentation at the Latin American and Caribbean Internet Foro held in Lima, Perú, in April, 1995. Harry and Bel recently submitted an abstract to be considered for presentation at the International Conference on Technology and Education (ICTE) to be held in Santa Fé, New Mexico, March 8-11, 1998. On October 24, 1997, Harry gave an ISTEC and Library Linkages presentation at the fall conference of the Council for Higher Education Computing Services held in Las Vegas, New Mexico. In July, 1997, ISTEC and its Library Linkages Program became a consortium member of the Seminar on the Acquisitions of Latin American Library Materials (SALALM). SALALM is a very prestigious international organization. However, they have very few science and technology oriented members. SALALM was very pleased to have ISTEC join as a consortium member and is very interested in learning more about ISTEC and Library Linkages. As part of our membership, we send to all Library Linkages sites the electronic list-serve discussion messages. This is a closed list for members only. In this way, ISTEC Library Linkages librarians our receiving international exposure. The International Association of Technological University Libraries (IATUL) has also approved our request to become a consortium member. I expect to initiate membership for ISTEC starting January 1998. All active Digital Library Linkages sites will have the IATUL paper newsletter mailed to them. IATUL has a strong membership in Europe. They are very pleased with our request as a consortium member since they have almost no memberships from Latin America. This will give ISTEC Digital Library Linkages librarians more exposure to the international science and technology librarianship community. By giving presentations at international meetings and becoming active as a consortium member of international organizations, we are attempting to give ISTEC and Library Linkages even more international exposure. I believe this type of exposure will be very beneficial when we ask for funding from foundations that support international library projects.

1998 LIBRARY LINKAGES GOALS AND PROPOSALS

For the General Assembly presentation, Harry LLull of UNM will be giving an overview report for Library Linkages and Bel Santoro will be giving a report on the MercoSul Conference and LigDoc Program in Brasil. Marco Galdos of PUC, Perú, will be reporting on our discussions in Lima about our 1998 Library Linkages Goals. Some of the goals that came out of the MercoSul conference include: 1) more interchange of documents among all participants as has happened in Brasil with LigDoc 2) keep the high quality of service and attempt to keep it available to students and faculty at no cost 3) begin to access other resources when UNM or other ISTEC sites do not have the articles 4)develop up-to-date lists of people working on Library Linkages and the equipment and software needs of all of the sites 5) develop marketing efforts at each participating site 6) develop a current contents database of Latin American Science and Technology Journals 7) access CD-ROM databases developed in Latin America 8) continue with training of students and faculty as a high priority 9) develop a web based request form and address statistics and copyright issues 10) initiate reference services among ISTEC libraries 11) make recommendations on the implementation of RandeX 12) facilitate the exchange of grey literature among ISTEC members 13) evaluate plans for offering services to other universities within member countries but not members of ISTEC 14) work closely with ISTEC representatives at each university. I have two proposals which would be appropriate for an industrial sponsor. 1. NRC's Canada Institute for Scientific & Technical

Information

(CISTI): CISTI is one of the major international delivery services for science technology and medicine. We would like to open an account with CISTI at the level of $5,000 - $10,000 for the Library Linkages Project. ISTEC sites can search the CISTI electronic library catalog which is the same system as Libros. Any item not available from UNM or other ISTEC members could then be ordered from CISTI, delivered to UNM-Digital Library Linkages and then forwarded to the requesting ISTEC member. I recommend this approach because UNM-Digital Library Linkages would be in a position to make sure the request did get to the ISTEC member even if there are problems with the internet between north America and south America. If we do this as a consortium, we will get a discount on the cost of each request. Those who use the service, would then reimburse the fund as needed to make it permanent. 2. EPIC 3000, Ariel compatible scanner and computer workstation: The EPIC 3000, Minolta scanner is the latest technology in the field of library scanners. It allows one to lay a book upward and the machine scans it without any damage to the book. It also is able to scan books that we are not able to scan with the normal desk top scanner. The quote I have for this scanner is $15,000. This scanner would be faster and more adaptable and will be needed if the Library Linkages Project continues to grow in the future as it has shown over the last 12 months.

ISTEC LIBRARY LINKAGES REPORT FOR 1996/97 GENERAL ASSEMBLY LIMA, PERÚ NOVEMBER 17 - 21, 1997

ISTEC LIBRARY LINKAGES
REPORT FOR 1996/97
GENERAL ASSEMBLY
LIMA, PERÚ
NOVEMBER 17 - 21, 1997